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Opening Job Position

Opening a new job position or defining a vacancy belongs to the most important success factors in the recruitment and staffing process. The only good defined job vacancy can guarantee the successful search for the candidate.

The HRM Function is responsible for setting a clear process and procedures for defining a new job position and for filling the real job content, which will help to find the right candidate internally or externally.

Opening Job Position Critical Success Factors

The critical success factors for the opening of a job position are a clearly defined roles and responsibilities and skilled HRM Staff to follow the processes and procedures. The HRM Staff needs two main skills:

1. The HR Front Office staff has to understand to the business of the internal client and has to be able to navigate and facilitate the manager in the process of the definition of the new job vacancy. The manager tends to define the requests, which are very difficult to meet and the ideal candidate is than rather a non-existent person. The task of the HR Front Office staff is to make a mirror and to provide immediate feedback.
2. The HR Recruiter has to have a deep knowledge of the job market and has to be able to decide about the correct method for the search of the candidates to close the job vacancy at the requested time.

Opening Job Position Process

The process for the opening job position is not hard, but it has to be followed pretty strictly. The ideal process definition is the following:

1. The line manager indicates to the HR Front Office the need for the new employee.
2. The HR Front Office and the line manager have a discussion to define the basic requirements from the HRM Function to open the position.
3. The HR Front Office makes a check for the possibility to have a new employee. In case of not having an empty box in the organizational structure, the line manager has to get an approval to add the additional position.
4. The HR Front Office and the line manager have a discussion about the job content of the position.
5. The HR Front Office prepares the ideal candidate profile regarding skills and competencies. Also, the HR Front Office defines the ideal level of the salary, which will be aimed during the selection procedure.
6. The HR Front Office and the manager make a final decision.
7. The HR Front Office and HR Recruiter decide about the best selection approach for the vacancy.
8. The HR Recruiter starts to search for the position.

Opening Job Position Roles and Responsibilities

The clear split in HR Roles and Responsibilities and the responsibilities of the line manager in opening the job position is very essential. The HRM Function has to have the responsibility of the navigator and the facilitator, but the HRM Function has to decide several issues in the selection process as well.

The HRM Function has to decide about the selection approach, the right competencies set and the ideal salary for the candidate. The HRM Function has the knowledge of the whole organization and it is a full HR role and responsibility to choose the candidate, who fits inside the organization. Opening the job vacancy is not that easy process as it looks in the beginning.